TERMS & CONDITIONS
The following Agreement details the agreements between CARNIVAL HUNTERS, LLC.,
(“Carnival Hunters”) and THE SIGNEE with a residential ADDRESS - PROVIDED BY THE SIGNEE
with respect to your travel with us. Please read this document carefully as the deposit
and payment for your trip constitutes consent to all conditions and provisions included.
I. TRAVEL PARTICIPANT COSTS AND INCLUSIONS
All travel participant costs are based upon the specified services in your customized
itinerary. Tour costs generally include:
4) Carnival costume
5) Carnival glam makeup and grooming
6) Tickets to carnival parties or experiences
7) Transportation to and from the airport and to and from all parties.
8) Carnival parade band access
9) A concierge that supports you with everything during your trip
Travel package services packages will be created based on what you choose and will be
documented on your invoice and your customized itinerary. All costs are in US dollars.
Quoted travel participant prices include extensive personalized planning and operational
charges, and are based on current rates of exchange, airfares, tariffs and taxes as of the
date of issuance of your itinerary. Prices are valid for the travel dates specified in your
confirmed itinerary. Travel participants may be solo travels or group travelers. For group
travelers, prices are based on the number of travelers in your party; additions to or
withdrawals from the group may alter the price for each participant.
II. ITEMS NOT INCLUDED
Unless otherwise specified in your detailed itinerary, private air charters, airport
departure taxes, gratuities, laundry, alcoholic beverages, baggage charges, visa fees for
visas obtained on arrival, travel insurance, tours indicated as optional or not specified in
the itinerary, items of a personal nature, and any items not specifically listed as included
on your invoice and customized itinerary, are not included.
III. RESERVATIONS, DEPOSITS & PAYMENTS
Reservations can only be made by contacting Carnival Hunters. A $500 per person
deposit is required in order to confirm travel participant slot. Full payment is due no later
than 30 days prior to the travel start date. For travel participants who booked within 30 days
of the travel start date, the entire travel participant cost must be paid at the time of booking.
Payments may be made by personal ACH debit or by American Express, Visa,
MasterCard or Discover. All services and payments are non-transferrable and non-
Minimum Monthly Payment Installments
Once a reservation is secured with a deposit, a minimum monthly payment installment
must be received monthly or the reservation may be canceled and all previous
payments will be forfeited. The amount due monthly will be determined at the time of
booking and by the installment plan chosen and will be created in order to pay your
balance in full by the due date. It is the clients’ responsibility to ensure that the balance is
PAID IN FULL by the due date.
Late Monthly Payments
If a monthly payment installment cannot be made the travel participant should email
Carnival Hunters at email@example.com as soon as possible and/or no later than
the 15th of the month the payment installment is due, so we are aware of the situation. A
specific date of when you are able to make the payment must be included in the email;
otherwise, your reservation may be canceled. All late payments must be approved by a
Carnival Hunters Staff member by email. There will be a late fee applied for all monthly
payments received after the 15 th of the month. Travel participants whose monthly
payments are 45 days late may be canceled and all previous payments will be forfeited.
A declined payment will not be automatically resubmitted. If the payment is declined, an
email will be sent to request another form of payment. After the second declined
payment the reservation may be canceled and all previous payments will be forfeited.
It is the responsibility of the traveler to insure the correct credit card payment information
has been submitted, which includes the following: credit card holder’s name, billing
address, phone number, credit card type, credit card number, expiration date and three
digit security code.
IV. CANCELLATIONS, REFUNDS & RESCHEDULING
All cancellations requests must be made in writing to firstname.lastname@example.org. Your
cancellation date will be the date we receive your notice. No verbal cancellation requests
will be honored.
No refunds will be given. Your decision not to travel due to State Department warnings,
fear of travel, illness, or any other reason, will be deemed a cancellation. If a flight or
other delay for any reason causes you to miss services.
If you are not able to travel for any reason, including but not limited to personal illness,
man-made or natural disasters, you will have up to 2 years to reschedule your trip for a
future date. All of your funds will be forwarded to a future trip less your deposit and
cancellation fees imposed by airline, hotel and other vendors related to your rescheduled
Comprehensive travel insurance (including trip delay, trip cancellation, trip interruption,
and baggage) and health, accident and medical evacuation insurance are strongly
All airfares are subject to restrictions, cancellation penalties, change fees, and general
airline policies and may change without notice. Certain airfares are subject to airline
administration fees. Internal air arrangements are confirmed on commercial or scheduled
flights unless otherwise specified. Should you cancel or change your air reservation
once flights have been ticketed, cancellation and change fees may apply. Air, seat and
meal requests are the sole responsibility of the traveler. We cannot be held responsible
for aircraft or seat assignment changes made by the airline. Note that regional flights
overseas often will not accept advance seat or meal requests. Clients are responsible
for reconfirming all flights within 48 hours of each flight. Ground transportation is
provided by air-conditioned vehicles unless otherwise specified. Note that seat belts are
not always available in international destinations.
This is a group travel experience. For ground transportation, all travel participants will be
transported together with the other Carnival Hunter travel participants on the trip. All
ground transportation details will be included in your itinerary prior to your departure.
Reasonable effort must be made to adhere to the ground travel schedule while on the
trip to ensure a smooth transition to and from all of the parties, events and experiences
during the trip.
Accommodation classification prices are based on double occupancy rooms with private
bath facilities, unless otherwise requested or stated. Note that in many countries king
beds are not available.
On check-in, each room is secured by funds hold a bank card of one of the persons in
the room. Funds holds are usually between $100 -$150 USD and will be used towards
room charges and incidentals. Room charges and incidentals are charges that include
but are not limited to room service, outgoing calls, snacks from the minibar, and any
charge initiated by the occupants of the room. If you do not make any incidental charges,
the hold will be lifted and the money returned when you check out.
VII. PASSPORT AND VISA
All travel participants must be in possession of a passport valid for six months from their
date of arrival in any foreign country. It is the sole responsibility of the travel participant to
secure a valid passport with sufficient blank pages for immigration and visa stamps.
All baggage is transported at travel participant’s own risk. Please check directly with the
airline for specific baggage allowances. Carnival Hunters arrangements and tour costs
are based on one carry-on bag per traveler. If you anticipate that your luggage will
exceed this amount, please plan to pay for additional bags.
Checked Bags: As of November 2019, there is a fee of up to $30 for the 1 st checked bag
on all international flights. All checked bags cannot exceed 50 lbs. All carryon bags
cannot exceed 23 lbs.
All money, valuables and travel documents should be packed in a carry-on bag for which
you are responsible at all times. Carnival Hunters cannot be responsible for loss or
damage to baggage. Insurance is strongly recommended.
IX. DAY OF TRAVEL
Web-Check-in: If you did not check-in via the web the day before please check-in before
you leave to go to the airport. It will make for a smoother travel experience.
Arrive 3 hours before. It is important to arrive 3 hours before your flight to ensure that
you are able to check your luggage and complete immigration checks with enough time
to get to your gate before boarding time.
X. HEALTH AND PHYSICAL CONDITION
Participants are understood to be in good health to undertake foreign travel.
Carnival Hunters requests that all travelers notify us in writing as early as possible of any
physical or health conditions or other special needs while traveling (e.g., wheelchair
requirements, access to refrigerators to store medications, dietary requirements or
allergies, requests for large seats, limited walking ability during touring, schedule
requirements, etc.). We make this request to ensure that your comfort and convenience
are taken into consideration for all travel services we arrange. We will make reasonable
efforts to accommodate the needs of our travelers. In cases where we cannot
accommodate a traveler’s special needs, persons requiring this assistance must be
accompanied by a companion who will be responsible for independently providing the
needed assistance. We regret that we cannot provide special individual assistance to
travelers with special needs for ordinary daily activities, such as walking and dining.
Unless specific arrangements have been confirmed with Carnival Hunters, in no instance
will we or our suppliers physically push wheelchairs or lift or assist participants onto or off
of transportation vehicles.
XI. MEDICAL COSTS AND INSURANCE
Carnival Hunters strongly recommend that, before traveling, you review your health and
other insurance to ensure you have coverage appropriate to meet your needs, and those
of your family and dependents, in case of any personal injury or loss of property. We also
recommend consulting with your doctor six to eight weeks prior to your trip for advice on
travel medications and recommended prophylaxis and vaccinations. Travelers are
responsible for verifying all health conditions at each travel destination. Furthermore,
Carnival Hunters strongly recommend the purchase of comprehensive travel insurance
and medical evacuation coverage. Any questions about what travel insurance does or
does not cover should be addressed directly to the travel insurance company. Travel
insurance, medical evacuation and hospitalization costs are not included in the travel
XII. ALTERATIONS OF ARRANGEMENTS
Voluntary changes made by tour participants after the itinerary has been finalized will be
subject to a $100 charge per change, in addition to the costs required for the changes, if
any. Spelling corrections to clients’ names after air tickets have been issued are subject
to airline revision fees. Any costs resulting from such modifications shall be the
responsibility of the tour participants. If any trip has to be delayed due to bad weather,
travel conditions, flooding, flight or other transportation delays, overbooking, government
intervention, acts of war, acts of terrorism, sickness or any other contingency beyond the
control of Carnival Hunters, the additional costs of the delays and rerouting will not be
included and will be the responsibility of the tour participant. If, for reasons beyond our
control, a tour in progress must be interrupted or canceled, we will, in good faith,
consider refunding a portion of the price, depending on our actual costs incurred,
compared to the tour in your itinerary.
XIII. PHOTO AND VIDEO RELEASE
I hereby grant to Carnival Hunters the right, permission, and authority to use my name,
image, voice, and/or likeness, without compensation, captured throughout the trip by
Carnival Hunters, its affiliated entities or contractors, and/or the media in any
photographs, videotapes, CDs, DVDs, broadcast, telecast, podcast, webcast, recordings,
motion pictures, commercial advertisement, promotion materials, and/or any other record
of this trip for any purpose whatsoever.
XIV. LIMITS OF CARNIVAL HUNTERS’ RESPONSIBILITY
Your trip will be arranged by Carnival Hunters acting only as agents for the hotels and
other places of accommodation, tour companies, airlines and air charter companies,
vehicle companies, railroads, ship lines, and other vendors and their owners or
contractors (“our supplier associates”) providing accommodations, touring, transportation
or other services included in your trip. Carnival Hunters does not own or operate any
entity which is to or does provide goods or services for your trip. All such entities are
independent contractors. As a result, Carnival Hunters cannot be liable for any negligent
or willful act of any such entity, their employees or agents or of any third person. All
vouchers, coupons, exchange orders, receipts, contracts and tickets issued by Carnival
Hunters are issued subject to any and all tariffs, terms and conditions under which any
such accommodations, sightseeing, transportation or other services are provided by our
Travelers should be aware that US government travel and health advisories may exist,
and that the United States may not maintain full diplomatic relations with all countries. In
the event of an emergency, US consular services may not be available in all areas.
Carnival Hunters can accept no responsibility or liability for passenger health or safety.
All travelers should be prepared for unexpected changes in the itinerary, and should
arrive with a flexible attitude toward their visit and with the understanding that it is
impossible to control, foresee, or guarantee all aspects of the tour.
You agree to present any claims against us within 30 days after the tour ends, and to file
any suit within one year of the incident, and you acknowledge that this expressly limits
the applicable statute of limitations to one year. Carnival Hunters’ maximum liability, for
any reason whatsoever, will be limited to the amount paid to Carnival Hunters for its
services. All disputes will be governed by New York law and subject to the sole
jurisdiction of courts located in New York City. Comprehensive travel insurance
(including trip delay, trip cancellation, trip interruption, and baggage) and health, accident
and medical evacuation insurance are strongly recommended.
Neither Carnival Hunters nor any of their affiliates or agents, shall be or become liable or
responsible for any loss, injury or damage to person, property or otherwise in connection
with any accommodations, transportation, touring, or other services provided resulting
directly or indirectly from any acts of God, fire, breakdown in machinery or equipment,
acts of government or other authorities, wars whether declared or not, hostilities, acts of
nature, animals, criminal acts, acts of terrorism, civil disturbances, strikes, riots, thefts,
pilferage, loss or damage to baggage, illness, allergic reactions, disease, epidemics,
quarantines, medical or customs regulations, financial defaults of service providers,
delays or cancellations of or changes in itinerary or schedules, or from any other causes
beyond the control of Carnival Hunters including, without limitation, any act of negligence
or breach of contract by any independent third party who is to or does supply any goods
or services for your trip, or for any loss or damage resulting from insufficient or
improperly issued passports, visas or other documents, and that neither Carnival
Hunters nor any of their agents shall be or become liable or responsible for any
additional expenses or liability sustained or incurred by you as a result of any of the
foregoing causes. The services provided by our suppliers are subject to the laws of the
place where the services are provided and any conditions imposed by those suppliers.
The liability of the suppliers may be limited by their tariffs, conditions of carriage, tickets
and vouchers, and international conventions and agreements. Payment of any tour fees
shall constitute consent to all provisions of this agreement as set forth herein.
Any controversy or claim arising out of or relating to this Contract, or any breach thereof,
including, without limitation, any claim that this Contract, or any part thereof, is invalid,
illegal or otherwise voidable or void, shall be submitted exclusively to final and binding
the arbitration before, and in accordance with, the Commercial Rules of the American
Arbitration Association and judgment upon the award may be entered in any court
having jurisdiction thereof; provided, however, that this clause shall not be construed to
limit any rights which Carnival Hunters may have to apply to any court of competent
jurisdiction for injunctive or other provisional relief. The arbitrator agrees to determine the
arbitrability of any dispute. This arbitration provision shall be deemed self- executing, and
in the event that either party fails to appear at any properly noticed arbitration
proceeding, an award may be entered against such party notwithstanding said failure to
appear. Such arbitration shall be conducted by the American Arbitration Association, at
its offices and shall be governed by the rules of the American Arbitration Association
then in force and effect. The parties agree that the arbitrator shall not have the power to
award punitive damages against any party.
XVI. ENTIRE CONTRACT.
This Contract contains the entire agreement of the parties and there are no other
promises or conditions in any other agreement whether oral or written. This Contract
supersedes any prior written or oral agreements between the parties.
XVII. APPLICABLE LAW.
This Contract shall be governed by the laws of the State of New York.
Your signature provided on "creating an account" symbolizes that you have read the above agreement in its entirety and you understand and agree with everything within this agreement.